Best Webinar Software

Are you looking for the best webinar software to host your webinar?

According to Insidesales, 73% of sales and marketing leaders ranked webinars as one of the most effective ways to generate quality leads for the business.

Before you pick which webinar software to use, there are a lot of things you need to consider, such as pricing, capacity, and features that come with it.

This article will reveal some of the hottest webinar platforms that are highly rated by other marketers.

What is the best webinar software?

So, let me get right into it without wasting your time!

1. Webinarjam

There is a reason why WebinarJam went from a couple of hundreds of thousands of users to tens of millions of users within a matter of one year.

Just check out the growth curve of WebinarJam from the SimilarWeb.

So, let’s talk about what makes WebinarJam one of the best software on the list.

What is good

  • Integrates seamlessly with other software, such as Aweber, GetResponse, MailChimp, LeadPages, ClickFunnels, Zapier and much more (aff link)
  • The real-time chat included at no additional cost.
  • You don’t need any coding knowledge to use the software to its full extent.
  • The enterprise plan can handle up to 6 people, which makes it a good software for holding a meeting.
  • Affordable price without sacrificing quality.

What they can improve

  • It doesn’t automatically record your webinar.
  • Some users complain about the support team taking 1 to 2 days to get back.

Pricing plan

Basic plan: You get unlimited webinars with up to 2 presenters and 500 attendees.  It comes with a 2-hours max duration.

Professional plan: The plan allows up to 4 presenters with 2,000 attendees and a 3-hours max duration.

The professional plan also comes with the always-on live room, which is open 24/7.

The URL will have your brand name, and the link never changes, so your viewers don’t get confused when they join the room for the second or third time.

The plan also comes with the panic button, which is a useful feature for emergencies. If there is any video or audio issue, all you have to do is click the panic button.

When you click the button, it will instantly boot up a brand new room, and you and your attendees will be auto-transferred to the new one.

This feature will help reduce your anxiety, so you can channel all of your focus on giving an excellent webinar.

Enterprise plan: You will get unlimited webinars with up to 6 presenters and 5,000 attendees. Your webinar can be up to a 4-hours max duration.

This Enterprise plan is the most premium plan that contains all of the features from the professional plan, and more.

The plan comes with a control center, which is not present in any other plan.The control center is the unique feature in the enterprise plan.

With the control center, you can let your staff moderate and manage your webinar while you put your focus on delivering a high-quality webinar.

Presenting a webinar can be a daunting process, especially when you have to worry about keeping your chat clean, taking questions from the attendees, and making announcements.

The control center will allow your staff to take care of all of those things while you strictly focus on your webinar.


WebinarJam guarantees a 100% money-back guarantee within a 30-day purchase.

So, you can play around with the software as much as you want without any risk on your part.

If you are not satisfied for any reason, you can simply contact the support team within 30 days and get a full refund.

2. Clickmeeting

Clickmeeting is another company that has seen exponential growth within the past year.

What is good

  • Most users universally praise its easy-to-use features.
  • Intuitive interface.
  • Screen sharing available.
  • No installation is needed, and it works on all devices and operating systems.
  • The software searches for all audio and video devices available in your system.
  • It integrates with PayPal for receiving payment.
  • It comes with a lot of interactive features, such as polling.

What they can improve

  • When you upload your powerpoints, they are automatically formatted. This formatting changes the file’s fonts, shapes, and images.
  • No desktop sharing available on non-Mac or non-Window devices.

Pricing plan

You can try Clickmeeting for free. They also don’t require your credit card information, so there is no reason not to give it a try.

3. Demio

Demio may not be as popular as the previously mentioned webinar software, but it certainly is no slouch when it comes to hosting webinars.

What is good

  • 24/7 chat and email support.
  • It offers unlimited sessions, registrations, and storage.
  • Simple, intuitive interface that is also aesthetically pleasing.
  • Your attendees don’t need to download an app to join the webinar.
  • Automatically records your webinar
  • It’s easy enough for non-techies to use.

What they can improve

  • The price may be a little high for those who choose a more premium plan.
  • Some users comment that it is difficult to replay the webinar with a poor internet connection because the video quality cannot be changed.
  • They could improve the customization of landing pages and emails.

Honestly, it was quite difficult to find users who had a negative experience with the company.

Most users seemed to be impressed with the software’s easy-to-use features and functionalities.

Pricing plan

Demio offers a free 14-day trial, so give it a try without worrying about breaking your bank.       

4. Livestorm

Many reputable companies, such as the Intercom and Bosch group, use Livestorm to host their webinars.

LIvestorm’s webinar integrates with over 1500 apps, so there is a good chance it’s going to integrate with your existing apps as well.

If you are a data geek, then you will be happy to know the software comes with advanced post-webinar analytic tools, and audience segmentation capabilities.

What is good

  • It provides excellent audio and video quality for recording professional webinars.
  • It offers in-depth insights for viewers, such as their Geo and referrer.
  • There is no need to install anything to use the product.
  • You can share screens, videos, or presentations in HD with your viewers, and interact with them in real-time.

What they can improve

  • Some users report the software lacking in certain functionalities compared to their competitors.
  • A 2-hour video recording limit may be too short for some.
  • Attendees have to refresh to keep their feeds stay updated when video feeds switch.
  • The free version has a 20-minute time limitation, which is not suitable for a lot of users.

Pricing Plan

All three of their pricing plans come with full features. The only difference is that the more expensive plans support more number of attendees.

Basic plan comes with ten registrants and a 20-minute time limit. 4 Participants are allowed per meeting.

Webinar premium plan has a 4-hour limit per webinar session, and it supports 100 live attendees. If you want to upgrade to 250 and 1000 live attendees, then you’d have to pay $109 and $229 more, respectively.

5. Gotowebinar

GoToWebinar boasts 2.7 million of webinars hosted every year with 50,000 customers.

The company recently redesigned its software to make it even more user-friendly.

The software is optimized for quick and easy event management while providing in-depth data on attendees and performance.

You can also use interactive features, such as polls, to increase the engagement of your audience.

The software comes with automatic invitations and follow-up emails to keep your audience reminded.

What is good

  • Good reporting metrics.
  • It offers screen share and recording of the training session.
  • You can do practice runs before your scheduled meeting.
  • Good sound quality.
  • You can interact with your viewers via polls and surveys.

What they can improve

  • Some users complain about the clunky and outdated interface.
  • Not all-in-one solution, so you will need third-party apps.
  • May be lacking in certain features compared to other up-to-date webinar software.
  • A user interface can be a little more intuitive.
  • Chat feature may not keep up very well when there is a large number of messages.
  • It can get quite pricey when you are using the professional plan.

Pricing plan

There are four options available.

Lite plan comes with 100 participants limit, standard plan with 250, pro plan with 500, and enterprise plan with 3000 participants.

They offer a generous 7-day free trial with no credit card required.

6. Webinarninja

WebinarNinja is an all-in-one webinar solution that’s been gaining popularity.

One of the main selling points of the Webinarninja software is that it comes with every feature you need to host a successful webinar.

The platform allows you to run live, automated, hybrid, and series webinars, which means you don’t have to juggle your time and effort between multiple different webinar software.

The software also comes with email notifications and automation to remind your registrants, and you can customize emails to add a personal touch.

Furthermore, you can easily check essential statistics, such as conversion and attendance rates, so you are not left in the dark on where you can improve.

What is good

  • It integrates with email service software, such as Aweber, Mailchimp, Leadpages, Convertkit, and more.
  • The company provides a lot of valuable webinar training on their website.
  • The software supports all devices, including any computer, phone, or tablet.
  • There is no need to download anything to access the software for both you and your attendees.
  • There is a minimal delay between you and your audience.
  • You can easily ban rude viewers who are causing headaches.

What they can improve

  • Some users report having to wait a long time to hear back from the support team.
  • It can be tricky to make a change to an existing webinar.
  • Some report audio and video not being very consistent.

Pricing plan

The starter plan includes 100 live attendees at $49, the pro plan comes with 300 attendees at $95, the plus plan allows 500 attendees at $159, and the power plan includes 1000 attendees at $249.

If you decide to go with an annual payment, you will be able to save 20%.

All of their plans come with features, such as unlimited registrations and webinars, paid and free webinars, multiple presenters, statistics and analytics, auto email notifications, and more.

The company offers a 14-day free trial, and you are allowed to cancel anytime you wish.

7. Zoho Webinars

Just like most other highly rated webinars, you can use Zoho from your browser without needing to download anything.

If you have a poor internet connection, the software gives you the option to join the webinar by dialing in through your phone.

Additionally, you can use apps from your mobile or desktop to easily join the webinar.

Zoho also has a lot of interactive features, such as Polls and Q & A.

In case your attendees are asking questions, and you want to capture their voice on the webinar, you can easily make that happen with the “allow to talk” feature.

What is good

  • It features an intuitive interface, along with integrations with other apps.
  • You get a constant update of new features.
  • The software comes with excellent audio quality.
  • It’s a good value for the price
  • The company listens to suggestions from users and implement them promptly.
  • You can allow or disallow participants to contribute during the webinar.

What they can improve

  • Introduction of the whiteboard.
  • Some users report slow response from the support team but seem to be a non-issue for most.
  • It may serve users better if they add a small screen feature to monitor participants during the meeting.

Pricing plan

You only need to pay $10 a month for their most basic meeting plan, which allows for 100 participants and ten recordings.

Zoho’s webinar plan starts at $19 a month for 25 attendees, $29 a month for 50 attendees, $39 a month for 100 attendees, and $79 a month for 250 attendees.

8. Getresponse

You may know Getresponse as an email service provider, but you can also access their webinar software feature if you become a premium member.

The software offers interactive features along with built-in email marketing.

Key features

  • Presentation panel that allows you to upload a file up to 500 MB.
  • It comes with the whiteboard feature where you can write, draw, insert images, and shapes.
  • The desktop sharing feature allows you to share your desktop with viewers.
  • You can stream any video from YouTube using their YouTube plugin.
  • Surveys and questions feature allows you to interact with your viewers.
  • You also get access to the calls to action feature, which allows you to direct your audience to your store easily.

What is good

  • Easy automation of email marketing.
  • You can analyze and track the progress of your campaign with its statistical feature.
  • It comes with more than 100 API integrations with other software.
  • Competitive pricing compared to many other webinar software providers.

What they can improve

  • Webinar software is only accessible to users using a Plus plan or higher.
  • You can’t exceed 500 attendee limit even if you are willing to pay more.
  • You only have access to 3 hours of storage for the recorded webinars with the plus plan, 6 hours with professional, and 10 hours with the Enterprise plan. It would be nice if they increase the limit.

Pricing plan

You can access Getresponse’s webinar software, starting with their plus plan.

The plus plan allows a maximum of 100 attendees at $49 a month, the professional plan comes with a maximum of 300 attendees at $99 a month, and the enterprise plan includes a maximum of 500 attendees at a customized price.

9. Adobe connect

Adobe has been a big name in the world of creativity software products, and they are starting to make a dent in the webinar software world as well.

Key features

  • It includes interactive features, such as smart Q & A, timers, polls, ice breakers, and more.
  • The software comes with “Presenter only area” and “Prepare mode” that allows you to work with other presenters behind the scenes.
  • Adobe offers host controls to manage your participant’s experience better.
  • You can customize the registration form and your webinar room with your branding.
  • You will get reporting and analytics of participant activity.
  • It allows you to pause the webcam.

What is good

  • Seamless recording and playback
  • Many different ways to share your screen, such as sharing your entire desktop or just selected windows.
  • A top-notch recording function where participants can interact with a recorded session as if it’s live.
  • You can share any files on the platform.
  • A very stable connection.

What they can improve

  • Their chatlog tends to lose formatting and spacing in email.
  • Some users report inconsistency in browser compatibility.
  • Expensive compared to its competitors.
  • You can’t see the room while screen sharing, which makes it challenging to monitor the chat.

Pricing plan

Out of the three plans, the Adobe Connect webinar plan is the one you would want to pick if you are interested in hosting a webinar.

The starting plan comes with 100 participants limit at $130 a month. You can increase the limit to 500 participants by paying $470 a month. Adobe’s most premium plan allows up to 1000 participants at $580 a month. You can also sign up for free 90-day access on their website, which allows up to 25 participants.

11. EasyWebinar

Key features

  • It supports real-time chat.
  • You can have up to four presenters during a live webinar.
  • You can easily record and archive any webinar sessions you hold.
  • It comes with high-definition screen sharing.
  • You can turn an attendee into a presenter with one button.
  • The platform uses TrueVoice technology for noise reduction and high bandwidth streaming.
  • Advanced analytics and reporting
  • It comes with interactive features, including polls and Q and A.

What is good

  • The software has a lot of features for both live and automated webinars.
  • They offer excellent customer service.
  • The interface is intuitive and straightforward.

What they can improve

  • EasyWebinar does not host videos on their site for automated webinars.
  • It can be a little pricey for those who are just starting.

Pricing plan

The standard plan includes 100 live attendees limit at $78 a month. You can accommodate up to 500 live attendees at $129 a month with the pro plan, and the enterprise plan allows 2000 live attendees at $499 a month.

They also offer a 14-day free trial, so you can try it risk-free.

12. Google Hangouts

Google Hangout is beginning to show some potential, and it may be an option you want to consider if you are just starting in the webinar game.

key Features

  • Supports HD video calls.
  • Auto-screen focus.
  • Instant messaging.
  • Auto-screen focus.

What is good

  • Completely free.
  • Suitable for holding a small meeting.
  • Quick, simple access since most people have a Gmail account.

What they can improve

  • It is severely limited for people who are serious about marketing their business using webinars.
  • No stats or analytics provided about your audience.
  • You can only accommodate 150 participants in the chat.

Pricing plan

Google Hangouts is completely free of cost, so it is a viable option if you are using it to set up a meeting.

You can have up to 150 people in the chat with Google Hangouts, but the video call only allows you to accommodate 25 people.

Overall, this software is ideal for holding a small meeting or hanging out with a friend.

But you’d certainly want to consider an alternate option if you are serious about marketing your business using webinars.

How to do a webinar?

The first thing you need to realize is that building a good webinar has multiple parts to it.

You are going to get burned out if you try to have everything figured out from the start, so you must take one step at a time.

Figure out your priority, get that done, and then move onto the next step.

You do NOT want to invest in five different software that you don’t need when you haven’t even taken the first necessary step to create your webinar.

So, let’s now talk about the most critical steps you need to follow to host your first webinar successfully

Step 1

There are two essential software you need when you are getting started, and these are email service providers and web page builders.

You need email service providers so that you can collect email addresses of your potential customers.

And you need web page builders, so you can create an opt-in page, a webinar registration page, and a thank you page.

Your webinar software will often come with a page building functionality, but I recommend you pick software that is designed explicitly for page building.

That way, you can easily customize your page, and you are likely to get a higher registration rate as a result.

You are now ready to move onto the next step.

Step 2

At this stage, you will need a platform to deliver your webinar.

You also need software to create your video because your video will be a part of your funnel and your online products.

And you want to prepare a PowerPoint presentation for your webinar since you will likely use PowerPoint slides to present your webinar.

You then want to set up your website on WordPress with your domain name that ends in dot com, so you will have a place to put the pages you built.

As the last part of this step, you want a platform to host your products.

Step 3

If you’ve handled the first two steps, then most of your hard work is done. At this point, you simply want a good shopping cart and payment processor to go along with your webinar.

Step 4

The focus of this stage is affiliate tracking and automated evergreen marketing.

You first want to find software that allows you to automate your evergreen webinar by providing features, such as countdown timers and scheduled deadlines.

I recommend you go with everwebinar for this, but it is really up to your preference.

If you want to recruit affiliates for your course or products, then you will need some ways to track your affiliate sales, and you can easily accomplish this with EverWebinar.

What Should I look for when choosing a webinar software?

Apart from the obvious stuff, such as ease of use and price, these are some other essential factors you want to consider before you commit to webinar software.

  • You want software that automatically records your webinar in the cloud. You do not want to have to remember to record your webinar because there will be times you will forget to press that record button. And it is vital that the recording takes place in the cloud, so it doesn’t rely on how good your computer runs.
  • You want the software to give you the ability to turn the chat on and off. This feature is especially useful when you are making an offer during your webinar because you want your audience to be focused.
  • You also want your webinar software to have evergreen capabilities, which means you can show your recorded webinars as if they are happening live.
  • Make sure you check your webinar software integrates with your email service provider.

Should I go with all-in-one webinar software?

If you are just getting started, it may be tempting to pick software that promises an all-in-one solution.

And you are justified to feel that way since you will experience a less headache working with one software as opposed to juggling between 8 different software.

All-in-one webinar software offers seamless integration between each part of your sales funnel, and you only need to contact one support team if problems may arise.

But, you need to ask what is your end-goal.

Is it to get your webinar running with the least amount of headache, or would you rather host a successful webinar that brings in a lot of profit while helping hundreds and thousands of students?

Now, I’m not saying the quality of your webinar funnels will necessarily suffer by choosing to go with an all-in-one solution.

But, it makes an intuitive sense that software that specializes in one area will perform better than software that offers everything.

So, my general recommendation is to go with specialized software for each part of your webinar funnel.

However, you may choose to go with all-in-one webinar software if you are not tech-savvy, and you prefer simplicity over mastery.

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